Membership

Your CLEMIS Services Are Not Changing

Every application your agency relies on today remains fully operational. Records Management, Computer Aided Dispatch, Jail Management, Citations, Crash Reporting, Crime Analytics, and all other CLEMIS applications continue without interruption. The same team that supports those systems is still in place. The only thing that has changed is governance: your membership now runs through the CLEMIS Authority rather than Oakland County.

If you have already received a letter from Oakland County indicating that their service agreement is ending, that letter is expected and is part of this transition. It is not a disruption. The CLEMIS Authority agreement is the continuity.

What is Changing, and Why

For nearly 60 years, CLEMIS operated as part of Oakland County government. Last year, Oakland County and CLEMIS member agencies established the CLEMIS Authority as its own independent government entity, governed directly by the member agencies it serves rather than by county administration.

That change is good news for members. It means your agency has a more direct voice in how CLEMIS operates and evolves. It also means that the Authority needs its own agreements with the communities it serves, separate from Oakland County. This is an administrative requirement of becoming an independent entity. It does not change your services, your costs, or the people supporting your agency.

To learn more about why the Authority was formed and what it means for the network, visit our home page.

What Your Agency Needs to Do

Agencies need to complete two separate agreements with the CLEMIS Authority. These are two distinct documents, signed by two different people, and it is important to understand the difference. Agreement documents will be available in April 2026, and you will be notified directly when they are ready to review and execute. This section explains what to expect so you can begin planning now.

Step 1: Your Community's Authorized Signatory

This step is for the Mayor, City Manager, Township Supervisor, Village President, County Administrator, or whoever holds authority to execute government to government agreements on behalf of your community.

As the CLEMIS Authority becomes its own independent government entity, it needs a formal Interlocal Agreement and Main Services Agreement with each community it serves. This is a standard governmental process. The authorized representative of your city, village, township, county, or other governing body is the appropriate signatory for these documents.

This step may require review by your legal counsel and formal approval by your board or council before anyone can sign. We know that takes time. We are giving you advance notice now specifically so there is no last minute scramble. Your agency's public safety leader is already aware of this process and will be receiving their own communications from us.

Step 2: Your Agency's Membership Order

This step is for the Chief of Police, Sheriff, Fire Chief, Director, or agency head who manages your agency's CLEMIS membership.

Separately from the community government signing, your agency will execute an Order that confirms your current membership tier, your software, and the services you receive. This is your agency's direct agreement with the Authority and is separate from the community government document described in Step 1.

Key Dates

February 2026 — The CLEMIS Authority formally established as an independent government entity. Transition announced to all member agencies.

March 2026 — Member agencies and community authorized signatories receive introductory communications explaining the transition and what to expect.

April 2026 — Agreement documents distributed. Instructions and links will be sent directly and posted on this page and in the Document Center.

September 30, 2026 — All agreements must be in place to ensure uninterrupted service continuity.

Common Questions

Why does my agency need to sign a new agreement if we have been a CLEMIS member for years? The CLEMIS Authority is now its own government entity, separate from Oakland County, and it requires its own agreements with the agencies and communities it serves. Your existing relationship with CLEMIS has not changed; the legal structure around it has.

Will our services be interrupted during this transition? No. All CLEMIS applications remain fully operational throughout the transition. The September 30, 2026 deadline exists to ensure continuity beyond that date.

What is the Interlocal Agreement, and does our community need to sign it? The Interlocal Agreement establishes your community's participation in the governance of the CLEMIS Authority, including having a formal voice in setting priorities and direction. It also incorporates the Main Services Agreement, which defines the general terms and conditions that apply to all CLEMIS memberships. Communities that want to participate in Authority governance sign this agreement through their authorized community representative.

What is a Membership Order, and who signs it? The Membership Order is the agreement specific to each participating department, defining that department's membership type, software, and services. It also incorporates the Main Services Agreement. Each department signs its own Order: a police department, fire department, jail, code enforcement unit, animal control office, or other department within the same community would each have a separate Order reflecting their specific needs. A department can sign an Order without the community signing the Interlocal Agreement, though that means the community is not participating in Authority governance.

What is the Main Services Agreement? The Main Services Agreement defines the general terms and conditions that govern all CLEMIS memberships. It is not signed separately. Instead, it is incorporated by reference into both the Interlocal Agreement and the Membership Order, so it applies automatically to any community or department that executes either document.

So how many documents does our community need in total? It depends on your situation. Each participating department signs its own Membership Order. If your community also wants a voice in Authority governance, your authorized community representative signs one Interlocal Agreement. A community with three participating departments that also wants governance participation would have one Interlocal Agreement and three Orders.

Who in our community government needs to sign, and who determines that? The appropriate signatory is whoever holds legal authority to execute government to government agreements for your community: often a Mayor, City Manager, Township Supervisor, Village President, or County Administrator. Your legal counsel can confirm the right person for your jurisdiction.

Does our community government need board or council approval before signing? It may. Many interlocal agreements require a board or council resolution before an authorized official can execute them. We recommend consulting your legal counsel early so that approval can be scheduled with enough time before the September 30 deadline.

Will our cost change as a result of this transition? Moving your membership to the Authority does not trigger a price change. The annual 5% pricing adjustment that was scheduled for July 1 has been extended at your current 2025 rate through September 30, 2026, giving you three additional months at the same cost. The adjustment takes effect October 1, aligned with the Authority's fiscal year.

What happens if we do not complete our agreements before September 30, 2026? Agencies that have not executed their agreements by September 30 risk interruption to their CLEMIS services. We are committed to working with every agency to complete this process well before that date. If your agency faces specific obstacles, contact us early so we can help.

We received a letter from Oakland County about their agreement ending. Should we be concerned? No. That letter is expected and is part of the transition. It is not a disruption notice. The CLEMIS Authority agreement is the continuity of your existing services under the new governance structure.

Where do we find the actual agreement documents? Agreement templates will be posted on this page and in the Document Center at clemisauthority.org/documents in April 2026. You will be notified directly when they are available.

Who do we contact if we have questions or need help? Call us at [Phone Number] or email membership@clemisauthority.org. You can also visit clemisauthority.org and click Get Updates to stay informed as the transition progresses.

Membership Agreement Documents

The agreement templates for the 2026 membership transition will be posted here in April 2026. When available, you will find two documents: the Interlocal Agreement and Main Services Agreement for your community's authorized signatory, and the Membership Order for your agency.

You will be notified directly by email when documents are available. You can also visit the Document Center for all official Authority documents, including board resolutions, meeting minutes, and agreements.

We will provide links to these document templates here when they are finalized:

• Interlocal Agreement
• Main Services Agreement
• Sample Order

Questions? We Are Here.

Our team is available to answer questions about the transition, the agreement process, or anything else on this page. Whether your question is simple or complicated, we would rather hear from you early than have your agency run short on time.

Phone: (947) 813-6903

Email: membership@clemisauthority.org